Office Assistant II - Temporary (29118)
Company Name:
Dickinson State University
Motor Vehicle Division
NDDOT Pay Range: $12.08/hr
Temporary position, no paid benefits
Minimum Qualifications
This position generally requires a high school diploma or GED and one year of office support, clerical or secretarial work experience. Coursework in a vocational office support or closely related program may substitute for the work experience requirement on a year-for-year basis if it provided the knowledge and skills required performing the duties of the position to be filled.
Requires ability to lift and carry items with a total weight of 50 pounds.
Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment.
Application Procedures
_Applications will ONLY be accepted online through the ND PeopleSoft System._
State of ND employees should access the announcement and application by signing into their ND PeopleSoft account at: , clicking on my Career, and selecting Careers in the drop down menu.
Applicants who are not employees of the State of North Dakota can access the announcement and application by visiting: .
In addition to the online application, applicants should upload their resume, a cover letter (addressed to Human Resources Division), and a copy of their college transcript if applicable. These documents should be uploaded by clicking on My Activities and clicking the Add Attachment button.
Applicants who experience technical difficulties during the application process should contact _ or
Application materials will be scored based on a 100 point job related personnel system. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. It is very important to be thorough and detailed on all your application materials
Driving records of potential employees will be reviewed when the positions requires a driver's license. No person will be hired for a position which requires a driver's license if any of the following apply:
1. Driver's license is suspended, revoked, or canceled in any state, including CDL restrictions if a CDL is required for the position.
2. Driving records shows two or more convictions within a three-year period to the date of application for the following:
1. Driving with a suspended, cancelled, or revoked license
2. Fleeing in motor vehicle from law enforcement officers
3. Driving or being in actual physical control of a vehicle under the influence of alcoholic beverages or controlled substances with a blood alcohol content of 0.08 percent or more
Applicants should contact Jason Sutheimer, SPHR at or _ in advance of the position closing date if they require special provisions during the application, recruitment, or selection processes.
For questions regarding this position's duties or requirements, please contact Lindi Michlitsch at .
_TTY users may use Relay North Dakota at 711 or ._
Summary of Work
Scanning preparation and Imaging of documents
1. Scanning preparation:
1. Receive, sort, and batch mail-in and dealer paperwork in preparation for the imaging process
2. Prepare documents for imaging by removing staples
3. Verify header and corresponding attachments match
4. Redact information not to be scanned
2. Process documents through the imaging scanner
3. Create new batch to scan documents, edit and perform quality review of scanned documents to ensure integrity of the imaging and indexing process, correct any unrecognized headers or header id, and release batches for processing
4. Verify quality and correctness of imaged documents; rescan unacceptable or unreadable documents
5. Review transactions and Filenet to ensure accurate placement of documents
6. Sort turn-around and miscellaneous image documents by date, put them into batches, and scan
7. When requested, retrieve document form files with no images or unreadable documents for review and rescan
8. Clean and maintain imaging equipment daily
Approximately 50 percent of the time is spent on this duty.
Incoming mail processes: Process incoming mail, open, date stamp, sort and route mail to appropriate personnel within Motor Vehicle
1. Receive branch office daily paperwork
1. Open and prepare branch paperwork by distributing special handling paperwork, accounting paperwork, Motor Carrier, etc.
2. Doc Prep Branch paperwork to prepare branch work to be scanned by placing transaction numbers and documents in order by Julian date, branch, and drawer
2. Receive and process the division's unclaimed mail which includes unclaimed license plates, titles, registration card and decal(s), and correspondence; if correct address is obtained, resend item; if address is unobtainable, file the unclaimed mail in the proper place and record alert on record.
3. Doc Prep Branch paperwork to prepare branch work to be scanned by placing transaction numbers and documents in order by Julian date, branch, and drawer
Approximately 30 percent of time will be spent on this duty.
Mailroom Support:
1. Insert registration cards and validation decals in license plate envelopes, affix intelligent barcode, and insert them into the proper sectional sorting center mail sacks for distribution to the United States Postal Service.
2. Insert registration cards and decals in envelopes for mailing
3. Insert miscellaneous batched items for mailing such as over count titles, off highway decals with matching registration card, snowmobile decals with matching registration card, and mobility impaired placards.
4. Assist with unloading shipments of license plates, envelopes, and other supplies delivered to mail room and pick up license plates from Rough Rider Industries.
5. Back-up to mailroom section
1. Process end for day for UPS
2. Generate and print registration cards, titles, and correspondence
3. Generate monthly renewal cards and export file to be printed by DOT Mailroom
4. Pick up mail throughout the Motor Vehicle Division
5. Inventory process - maintain supplies and forms inventory; receive, evaluate, and fill orders for forms, decals, and other supplies; prepare orders for shipping and mailing.
Approximately 10 percent of time will be spent on this duty.
Backup to Support Operations sections: When necessary,
1. Prepare renewals
1. Open and prepare renewal notices for registration processing
2. Includes sending correspondence to customers for corrections when necessary
2. Process surrendered North Dakota titles
3. File and retrieve the following documents for the division:
1. temporary license
2. 2290''s
3. information requests
4. teletype messages
5. unclaimed license plates, titles, registration card and decals
6. correspondence from throughout the division employees
7. Mobile Home Tax Equalization form to be distributed to Tax Department
4. Other duties as assigned
Approximately 10 percent of time will be spent on this duty.
_Duties require:_ lifting up to 50 pounds; ability to carry several items with a total weight of 50 pounds, extended periods of standing and sitting; fingering dexterity, handling dexterity, and wrist motion dexterity; ability to bend and stoop; ability to reach above and below shoulder.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
Min Pay Rate - Monthly: 12.08
Job ID: 3001076
Location: Bismarck, ND
Max Pay Rate - Monthly: 12.08
Regular/Temporary: Temporary
Full/Part Time: Full-Time
Job Title: Office Assistant II - Temporary (29118)
Date Closed: 2014/08/01Estimated Salary: $20 to $28 per hour based on qualifications.
Dickinson State University
Motor Vehicle Division
NDDOT Pay Range: $12.08/hr
Temporary position, no paid benefits
Minimum Qualifications
This position generally requires a high school diploma or GED and one year of office support, clerical or secretarial work experience. Coursework in a vocational office support or closely related program may substitute for the work experience requirement on a year-for-year basis if it provided the knowledge and skills required performing the duties of the position to be filled.
Requires ability to lift and carry items with a total weight of 50 pounds.
Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment.
Application Procedures
_Applications will ONLY be accepted online through the ND PeopleSoft System._
State of ND employees should access the announcement and application by signing into their ND PeopleSoft account at: , clicking on my Career, and selecting Careers in the drop down menu.
Applicants who are not employees of the State of North Dakota can access the announcement and application by visiting: .
In addition to the online application, applicants should upload their resume, a cover letter (addressed to Human Resources Division), and a copy of their college transcript if applicable. These documents should be uploaded by clicking on My Activities and clicking the Add Attachment button.
Applicants who experience technical difficulties during the application process should contact _ or
Application materials will be scored based on a 100 point job related personnel system. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. It is very important to be thorough and detailed on all your application materials
Driving records of potential employees will be reviewed when the positions requires a driver's license. No person will be hired for a position which requires a driver's license if any of the following apply:
1. Driver's license is suspended, revoked, or canceled in any state, including CDL restrictions if a CDL is required for the position.
2. Driving records shows two or more convictions within a three-year period to the date of application for the following:
1. Driving with a suspended, cancelled, or revoked license
2. Fleeing in motor vehicle from law enforcement officers
3. Driving or being in actual physical control of a vehicle under the influence of alcoholic beverages or controlled substances with a blood alcohol content of 0.08 percent or more
Applicants should contact Jason Sutheimer, SPHR at or _ in advance of the position closing date if they require special provisions during the application, recruitment, or selection processes.
For questions regarding this position's duties or requirements, please contact Lindi Michlitsch at .
_TTY users may use Relay North Dakota at 711 or ._
Summary of Work
Scanning preparation and Imaging of documents
1. Scanning preparation:
1. Receive, sort, and batch mail-in and dealer paperwork in preparation for the imaging process
2. Prepare documents for imaging by removing staples
3. Verify header and corresponding attachments match
4. Redact information not to be scanned
2. Process documents through the imaging scanner
3. Create new batch to scan documents, edit and perform quality review of scanned documents to ensure integrity of the imaging and indexing process, correct any unrecognized headers or header id, and release batches for processing
4. Verify quality and correctness of imaged documents; rescan unacceptable or unreadable documents
5. Review transactions and Filenet to ensure accurate placement of documents
6. Sort turn-around and miscellaneous image documents by date, put them into batches, and scan
7. When requested, retrieve document form files with no images or unreadable documents for review and rescan
8. Clean and maintain imaging equipment daily
Approximately 50 percent of the time is spent on this duty.
Incoming mail processes: Process incoming mail, open, date stamp, sort and route mail to appropriate personnel within Motor Vehicle
1. Receive branch office daily paperwork
1. Open and prepare branch paperwork by distributing special handling paperwork, accounting paperwork, Motor Carrier, etc.
2. Doc Prep Branch paperwork to prepare branch work to be scanned by placing transaction numbers and documents in order by Julian date, branch, and drawer
2. Receive and process the division's unclaimed mail which includes unclaimed license plates, titles, registration card and decal(s), and correspondence; if correct address is obtained, resend item; if address is unobtainable, file the unclaimed mail in the proper place and record alert on record.
3. Doc Prep Branch paperwork to prepare branch work to be scanned by placing transaction numbers and documents in order by Julian date, branch, and drawer
Approximately 30 percent of time will be spent on this duty.
Mailroom Support:
1. Insert registration cards and validation decals in license plate envelopes, affix intelligent barcode, and insert them into the proper sectional sorting center mail sacks for distribution to the United States Postal Service.
2. Insert registration cards and decals in envelopes for mailing
3. Insert miscellaneous batched items for mailing such as over count titles, off highway decals with matching registration card, snowmobile decals with matching registration card, and mobility impaired placards.
4. Assist with unloading shipments of license plates, envelopes, and other supplies delivered to mail room and pick up license plates from Rough Rider Industries.
5. Back-up to mailroom section
1. Process end for day for UPS
2. Generate and print registration cards, titles, and correspondence
3. Generate monthly renewal cards and export file to be printed by DOT Mailroom
4. Pick up mail throughout the Motor Vehicle Division
5. Inventory process - maintain supplies and forms inventory; receive, evaluate, and fill orders for forms, decals, and other supplies; prepare orders for shipping and mailing.
Approximately 10 percent of time will be spent on this duty.
Backup to Support Operations sections: When necessary,
1. Prepare renewals
1. Open and prepare renewal notices for registration processing
2. Includes sending correspondence to customers for corrections when necessary
2. Process surrendered North Dakota titles
3. File and retrieve the following documents for the division:
1. temporary license
2. 2290''s
3. information requests
4. teletype messages
5. unclaimed license plates, titles, registration card and decals
6. correspondence from throughout the division employees
7. Mobile Home Tax Equalization form to be distributed to Tax Department
4. Other duties as assigned
Approximately 10 percent of time will be spent on this duty.
_Duties require:_ lifting up to 50 pounds; ability to carry several items with a total weight of 50 pounds, extended periods of standing and sitting; fingering dexterity, handling dexterity, and wrist motion dexterity; ability to bend and stoop; ability to reach above and below shoulder.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
Min Pay Rate - Monthly: 12.08
Job ID: 3001076
Location: Bismarck, ND
Max Pay Rate - Monthly: 12.08
Regular/Temporary: Temporary
Full/Part Time: Full-Time
Job Title: Office Assistant II - Temporary (29118)
Date Closed: 2014/08/01Estimated Salary: $20 to $28 per hour based on qualifications.
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