Administrative Assistant I (7652)
Company Name:
Dickinson State University
Human Resource Division
NDDOT Pay Range: $2,664 - $3,544/month (DOE)
The candidate that is selected for this position may be granted moving allowance provisions in accordance with Human Resource Policy 14.4
Minimum Qualifications
Requires an associate degree with major coursework in office support or business oroffice education and one year of work experience performing a variety of office support,clerical, or secretarial work. Additional work experience performing office support,clerical, or secretarial duties may substitute for the education requirement on a year-for-yearbasis.
Preference will be given to applicants proficient in 2010 Microsoft Office Word, Excel, Outlook and PowerPoint, keyboarding, basic personal computer, grammar, and spelling.
_Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment._
Application Procedures
_Applications will ONLY be accepted online through the ND PeopleSoft System._
State of ND employees should access the announcement and application by signing into their ND PeopleSoft account at: , clicking on my Career, and selecting Careers in the drop down menu.
Applicants who are not employees of the State of North Dakota can access the announcement and application by visiting: .
In addition to the online application, applicants should upload their resume, a cover letter (addressed to Human Resources Division), and a copy of their college transcript if applicable.
Applicants, who are residents of ND and eligible to claim veteran's preference under North Dakota Century Code 37-19.1, must upload the appropriate forms. Applicants claiming veteran's preference as a:
Veteran must upload a Form DD-214;
Disabled Veteran must upload a Form DD-214 and a current statement of disability from the Veterans Administration which is less than 1 year old;
Spouse of Disabled Veteran must upload a Form DD-214, a copy of the marriage certificate, and a current statement of disability from the Veterans Administration which is less than 1 year old; or
Spouse of a Deceased Veteran must upload a Form DD-214, a copy of the marriage certificate, and a copy of the veteran's death certificate.
Applicants who experience technical difficulties during the application process should contact _ or
Application materials will be scored based on a 100 point job related personnel system. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. It is very important to be thorough and detailed on all your application materials
Driving records of potential employees will be reviewed when the positions requires a driver's license. No person will be hired for a position which requires a driver's license if any of the following apply:
1. Driver's license is suspended, revoked, or canceled in any state, including CDL restrictions if a CDL is required for the position.
2. Driving records shows two or more convictions within a three-year period to the date of application for the following:
1. Driving with a suspended, cancelled, or revoked license
2. Fleeing in motor vehicle from law enforcement officers
3. Driving or being in actual physical control of a vehicle under the influence of alcoholic beverages or controlled substances with a blood alcohol content of 0.08 percent or more
Applicants should contact Jason Sutheimer, SPHR at or _ in advance of the position closing date if they:
would like a complete Job Description Questionnaire; or
require accommodations during the application, recruitment, or selection processes.
For questions regarding this position's duties or requirements, please contact Priscilla Deschene at .
_TTY users may use Relay North Dakota at 711 or ._
Summary of Work
Workforce Development (Training Area): Create and maintain training catalog items, activities, and enrollments in PeopleSoft Enterprise Learning Management System (ELM). Provide ELM registration assistance to participants. Plan, coordinate, and arrange routine and complex training sessions, determining the best date and time and procure meeting rooms, equipment, materials, and video network requests; coordinate and make logistical arrangements and setup; notify meeting participants and provide materials to them. Coordinate registration process, tracking, and set-up for training sessions, webinars, audio conferences, and meetings/conferences. Prepare and process vouchers and registration payments, referencing multiple sources of information and solving any discrepancies. Research assigned activities. Use Internet or other sources for gathering information. Query ELM data and provide training reports to DOT divisions/districts. Train other staff on tasks, methods, and procedures. Provide guidance and delegate work to training coworker. Approximately 55 percent of the time will be spent on this duty.
Rotational Training Program (RTP) and ASE Certification Program: Administer the Rotational Training Program for all new engineers according to job roles in the RTP Manual. Contact engineering supervisors and sponsors for updates and feedback. Monitor the RTP participants progress to keep the integrity of the program. Maintain Excel spreadsheet of participants forms and completion in the Rotational Training Program and order certificates of completion. Administer ASE Certification Program requirements for district shop foremen and technicians. Maintain spreadsheet and monitor certification results and share with HR staff and districts. Employees in this program must follow requirements to advance in grade level of their classification series. Research and respond to questions and issues from HR staff, managers, and employees. Approximately 15 percent of the time will be spent on this duty.
Correspondence/Procedures: Design, create and distribute Training Opportunities Newsletter using MS Publisher software. Link TLN and other course information to the Training Opportunities Newsletter. Code, file, track, and research training documents in FileNet and ELM. Code, proofread, distribute and file correspondence, reports, certificates, and vouchers, requiring application of thorough subject matter knowledge, especially in ELM. Determine, create, update, and maintain procedures for training processes. Approximately 10 percent of the time will be spent on this duty.
Coordinate Department Service Award framed certificates and the Central Office Awards Program: Request certificates and frames and maintain inventory, distribution and tracking of awards certificates, 25 year plaque/letter distribution. Coordinate the Central Office Annual Awards Program; set up committees, attend meetings. Maintain retirement listing for Central Office Awards Program. Approximately 10 percent of the time will be spent on this duty.
Training Resources Library: Manage Training Library; coordinate checkout/check-in of all library materials. Coordinate checkout/check-in of HR equipment; perform physical inventory. Approximately 5 percent of the time will be spent on this duty.
Contract Management: Create training contracts, using Contract Solutions software and processes, including the determination of which contract template to select; distribution, tracking and payment. Approximately 5 percent of the time will be spent on this duty.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
Min Pay Rate - Monthly: 2664.00
Job ID: 3001657
Location: Bismarck, ND
Max Pay Rate - Monthly: 3544.00
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job Title: Administrative Assistant I (7652)
Date Closed: 2014/10/10Estimated Salary: $20 to $28 per hour based on qualifications.
Dickinson State University
Human Resource Division
NDDOT Pay Range: $2,664 - $3,544/month (DOE)
The candidate that is selected for this position may be granted moving allowance provisions in accordance with Human Resource Policy 14.4
Minimum Qualifications
Requires an associate degree with major coursework in office support or business oroffice education and one year of work experience performing a variety of office support,clerical, or secretarial work. Additional work experience performing office support,clerical, or secretarial duties may substitute for the education requirement on a year-for-yearbasis.
Preference will be given to applicants proficient in 2010 Microsoft Office Word, Excel, Outlook and PowerPoint, keyboarding, basic personal computer, grammar, and spelling.
_Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment._
Application Procedures
_Applications will ONLY be accepted online through the ND PeopleSoft System._
State of ND employees should access the announcement and application by signing into their ND PeopleSoft account at: , clicking on my Career, and selecting Careers in the drop down menu.
Applicants who are not employees of the State of North Dakota can access the announcement and application by visiting: .
In addition to the online application, applicants should upload their resume, a cover letter (addressed to Human Resources Division), and a copy of their college transcript if applicable.
Applicants, who are residents of ND and eligible to claim veteran's preference under North Dakota Century Code 37-19.1, must upload the appropriate forms. Applicants claiming veteran's preference as a:
Veteran must upload a Form DD-214;
Disabled Veteran must upload a Form DD-214 and a current statement of disability from the Veterans Administration which is less than 1 year old;
Spouse of Disabled Veteran must upload a Form DD-214, a copy of the marriage certificate, and a current statement of disability from the Veterans Administration which is less than 1 year old; or
Spouse of a Deceased Veteran must upload a Form DD-214, a copy of the marriage certificate, and a copy of the veteran's death certificate.
Applicants who experience technical difficulties during the application process should contact _ or
Application materials will be scored based on a 100 point job related personnel system. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. It is very important to be thorough and detailed on all your application materials
Driving records of potential employees will be reviewed when the positions requires a driver's license. No person will be hired for a position which requires a driver's license if any of the following apply:
1. Driver's license is suspended, revoked, or canceled in any state, including CDL restrictions if a CDL is required for the position.
2. Driving records shows two or more convictions within a three-year period to the date of application for the following:
1. Driving with a suspended, cancelled, or revoked license
2. Fleeing in motor vehicle from law enforcement officers
3. Driving or being in actual physical control of a vehicle under the influence of alcoholic beverages or controlled substances with a blood alcohol content of 0.08 percent or more
Applicants should contact Jason Sutheimer, SPHR at or _ in advance of the position closing date if they:
would like a complete Job Description Questionnaire; or
require accommodations during the application, recruitment, or selection processes.
For questions regarding this position's duties or requirements, please contact Priscilla Deschene at .
_TTY users may use Relay North Dakota at 711 or ._
Summary of Work
Workforce Development (Training Area): Create and maintain training catalog items, activities, and enrollments in PeopleSoft Enterprise Learning Management System (ELM). Provide ELM registration assistance to participants. Plan, coordinate, and arrange routine and complex training sessions, determining the best date and time and procure meeting rooms, equipment, materials, and video network requests; coordinate and make logistical arrangements and setup; notify meeting participants and provide materials to them. Coordinate registration process, tracking, and set-up for training sessions, webinars, audio conferences, and meetings/conferences. Prepare and process vouchers and registration payments, referencing multiple sources of information and solving any discrepancies. Research assigned activities. Use Internet or other sources for gathering information. Query ELM data and provide training reports to DOT divisions/districts. Train other staff on tasks, methods, and procedures. Provide guidance and delegate work to training coworker. Approximately 55 percent of the time will be spent on this duty.
Rotational Training Program (RTP) and ASE Certification Program: Administer the Rotational Training Program for all new engineers according to job roles in the RTP Manual. Contact engineering supervisors and sponsors for updates and feedback. Monitor the RTP participants progress to keep the integrity of the program. Maintain Excel spreadsheet of participants forms and completion in the Rotational Training Program and order certificates of completion. Administer ASE Certification Program requirements for district shop foremen and technicians. Maintain spreadsheet and monitor certification results and share with HR staff and districts. Employees in this program must follow requirements to advance in grade level of their classification series. Research and respond to questions and issues from HR staff, managers, and employees. Approximately 15 percent of the time will be spent on this duty.
Correspondence/Procedures: Design, create and distribute Training Opportunities Newsletter using MS Publisher software. Link TLN and other course information to the Training Opportunities Newsletter. Code, file, track, and research training documents in FileNet and ELM. Code, proofread, distribute and file correspondence, reports, certificates, and vouchers, requiring application of thorough subject matter knowledge, especially in ELM. Determine, create, update, and maintain procedures for training processes. Approximately 10 percent of the time will be spent on this duty.
Coordinate Department Service Award framed certificates and the Central Office Awards Program: Request certificates and frames and maintain inventory, distribution and tracking of awards certificates, 25 year plaque/letter distribution. Coordinate the Central Office Annual Awards Program; set up committees, attend meetings. Maintain retirement listing for Central Office Awards Program. Approximately 10 percent of the time will be spent on this duty.
Training Resources Library: Manage Training Library; coordinate checkout/check-in of all library materials. Coordinate checkout/check-in of HR equipment; perform physical inventory. Approximately 5 percent of the time will be spent on this duty.
Contract Management: Create training contracts, using Contract Solutions software and processes, including the determination of which contract template to select; distribution, tracking and payment. Approximately 5 percent of the time will be spent on this duty.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
Min Pay Rate - Monthly: 2664.00
Job ID: 3001657
Location: Bismarck, ND
Max Pay Rate - Monthly: 3544.00
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job Title: Administrative Assistant I (7652)
Date Closed: 2014/10/10Estimated Salary: $20 to $28 per hour based on qualifications.
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